Attendees and vendors interacting across tables at the 2022 Countway Resource FairResource Fair attendees can visit over a dozen exhibitors; try out 3D anatomy tools; demo new and existing research support technology; chat with librarians, archivists, data specialists, and library staff; and explore the many time-saving tools at Countway Library.

We look forward to your participation in the 2024 Countway Resource Fair!

Thursday, September 19 | 11am-4pm

In the newly renovated Countway Library

Back by popular demand: the Countway Resource Fair is an annual event to showcase some of the amazing tools and resources available to our students, staff, faculty and hospital affiliates. Countway Library is located on the Harvard Longwood Campus, in the heart of Boston, and we serve the Harvard Medical School, Harvard School of Dental Medicine, and Harvard T.H. Chan School of Public Health.

Please peruse the information below, fill out the vendor registration form, and reach out to us with any questions via email!

Registration

Registering as a vendor is free for this event. However, we do offer several sponsorship options for increased promotion, which will be available for perusal below in mid-March.

The Vendor Registration Form will be available here shortly.

Registration Deadline: Friday, June 28, 2024

More Info:

  • About the Event

    The Countway Library Resource Fair is a valuable opportunity for attendees to learn more about your organization, ask questions about your services, and understand how your resources can help improve their academic and professional lives.

    The Resource Fair booths will be located on the beautiful first floor of the library, and demonstrations and other activities will be held in the newly renovated L1 classroom spaces and tech hub. The event is organized by the Countway Library Outreach & Public Services Department.

    Participating vendors will be listed on our website and onsite marketing in advance of the Resource Fair. We will also be providing attendees with a “passport” booklet listing all vendors, to encourage attendance at each vendor table.

    Food and drinks will be provided for vendors and attendees throughout the event.

  • Why Exhibit at the Resource Fair?

    • Connect with over 500 medical, dental and public health students, staff and faculty

    • Educate Harvard Longwood Campus users about your resources at the beginning of the academic year

    • Build relationships between your company and our onsite users

    • Demonstrate your product or service using our brand new innovative classroom space; demos will also be recorded for greater access

    • Enjoy high attendee traffic in our newly renovated first floor and L1 spaces

    • Interact with attendees directly in a fun, comfortable environment

    • Register early to get on our attendees' radars in advance of the event via our digital and onsite marketing

  • What's Included with your Exhibit Space?

    • 1 Table (5’x2’)

    • 2 chairs

    • Access to Wi-Fi

    • Access to power outlet

    • Option to lead demonstrations of your resources (15 minutes)

    • Lunch (pizza and beverages)

    • Raffle stickers to give to attendees for their exhibitor booth passport cards - completed cards are entered into raffles to win premium prizes!

  • Sponsorship Options

    Much of the Countway Resource Fair’s success is due to vendor participation and sponsorship. In addition to connecting with your users, sponsors are also recognized and promoted leading up to and throughout the event. The sponsorship options for the 2024 Resource Fair will be available for viewing here by mid-March, so please check back soon!

  • Important Vendor Guidelines

    Vendor Expectations

    • Only resources Countway currently subscribes to can be highlighted. This is not a sales opportunity. Any new purchasing/licensing opportunities can be sent to Len Levin for evaluation.

    • We will raffle off several premium items provided by vendors (valued at $100 and above, such as a Chromebook, iPad Mini, gift card, etc.). These can be brought to the event or mailed in advance to:
      Meredith Solomon, Countway Library, 695 Huntington Avenue, Boston, MA 02115

    • You may hand out materials at your table, such as brochures, small souvenirs with your logo, or similar items. Candy or other treats may be distributed, but must be individually wrapped.

    • Drop-offs and pick-ups can be made at the Shattuck Street entrance (10 Shattuck Street, Boston). You can also mail your materials ahead of time to 695 Huntington Avenue (see above) beginning August 16, 2024.

    • Vendors may arrive no earlier than 9:00am and must be fully set up by 11:00am.

    • Vendors may not begin packing up until the event ends at 4:00pm.

    • Exhibit booths must be continually staffed throughout the event. We recommend having two representatives, as the event gets very busy at times.

    Parking

    Other options include:

    Safety Info

    • Masks are welcome but optional inside the library.

  • Questions?

    Please feel free to reach out to us at any time with questions. We look forward to hearing from you!

     Countway Library Outreach & Public Services Department

     Meredith Solomon, Manager

     Yasmina Kamal, Coordinator